Notices 400-28-140

(Revised 10/1/12 ML #3348)

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NDAC 75-02-01.3-02

NDAC 75-02-01.3-03

 

The family must be notified with a Child Care Assistance Program (CCAP) notice whenever assistance is denied, pended, or closed, providing them the opportunity for a fair hearing.

 

The notices that are sent are the documentation of action taken on a case. When a case is authorized for payment, the family will receive a notice automatically which states the total child care billed, amount being recouped if any, the amount the state will pay and the family share. Additional information may be entered on the comment screen. Notices are mailed to the caretaker the next business day following the process date.

 

Advance or adequate notice is not required in Child Care Assistance program.

 

Follow is a listing of notices for CCAP:

  1. Child Care Certificate -- issued to the caretaker and provider when an application is approved and when a 6 month review is completed. Each time a certificate is updated a copy is mailed to the caretaker and the provider who is affected by the updated certificate.
  2. Payment Notification - - informs the caretaker that a payment has been processed. The notification displays the amount over state rate, family monthly co-pay, amount recouped, and amount being paid by the CCAP.
  3. Closing – informs the family they no longer meet the criteria for the CCAP.
  4. Correspondence – informs to the family when one of the other notices is not appropriate.
  5. Denial -- This notice is sent when the eligibility worker is denying the case.
  6. Pending -- This notice is to be used when an application is received which is incomplete.

Note: The Master Record is completed with a "P" for pending action code, and the notice is sent. Check the appropriate items that need to be completed before the application can be acted upon.

  1. Overpayment Notice – informs the family of an overpayment.
  2. Underpayment Notice – informs the family of an underpayment.